Prospectus


 * __Prospectus__ [[image:http://www.tia.org/resources/IPW09/Miami_IPW_350x140_web.gif width="243" height="84" align="right"]] **

Exhibit Hours: 8am-5pm
 * Show Dates: ** May 16th-20th
 * Location: ** Miami Beach Convention Center- Marketplace Hall


 * Set-up/Tear-down deadlines: **
 * Booths must be set up by 8 am on Monday May 18 or the booth space will become property of the U.S Travel Association
 * Registered booth participants can set-up their booth Saturday May 16 between 8 am and 5 pm and on May 17th between 8 am and 5 pm
 * Booths must be dismantled by May 21st
 * Exhibitors will have time Wednesday May 20th between 4:10 pm and 6 pm and Thursday May 21st between 8 am and 5 pm to dismantle booths
 * Early tear down is very disruptive and will not be permitted. If infractions of this rule are subject to a $500 fine.
 * Booth Sizes: **

 [|Marketplace Hall Floor Plan]
 * Each booth space is 10’ x 10’
 * Booth decorations my not exceed 10’ in height or rear over 5’ of the side rails
 * Side rail fixtures may not exceed 42 inches in height in the front 5’ of booth space
 * Decorations must be kept within the confines of the booth space
 * Booth Floor Plan: **


 * Booth Costs and What is Included: **


 * Shared Booth registration is $950 before November 17th. After November 17th a shared booth registration fee is $1,175.
 * One 4’ draped table
 * Two chairs
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">One wastebasket
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">Standard identification sign with booth number
 * Payment Information: **


 * **__Booth Fees__** ||
 * || **Members** || **Board Level Members** || **Non-Members** ||
 * Single Booth || $2,695 || Complimentary || $3,895 ||
 * Single Shared Booth* || $3,695 || $1,000 || $4,895 ||
 * Double Booth || $6,390 || $3,940 || $9,390 ||
 * Double Shared Booth* || $8,390 || $5,940 || $11,390 ||
 * Triple Booth || $9,535 || $7,085 || $14,085 ||
 * Triple Shared Booth* || $12,535 || $10,085 || $17,085 ||


 * U.S Travel Association Prohibits: **

<span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Presence of animals <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Cooking, preparing, or sale of food and beverage except through designated sponsors in the lounge <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Raffles, drawings, or sweepstakes during any official International Pow Wow business session or function <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Distribution of promotional materials outside their own booth <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Activities unrelated to the main purpose of the International Pow Wow business <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">· Sale of retail products <span style="font-family: Symbol; mso-list: Ignore; msofareastfontfamily: Symbol; msobidifontfamily: Symbol; msolist: Ignore;">·   Noisy or undignified activities in ones booth

Booth Décor: <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">All booth spaces must be fully carpeted
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">Audiovisual equipment must be kept within the confines of the space the booth holder is contracted for
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">Projection of sound must also be kept within the confines of the booth exhibitors space to avoid disturbance and unnecessary noise in the event
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">U.S Travel Association will provide the services of a security agency during set up, business periods, and dismantling. U.S Travel Association will not be held responsible for booth holder’s property outside of these time periods. If exhibitors want after hour guards to ensure their property that will be at their own expense.
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">Exhibitor Appointed Contractor-is an exhibit service contractor that the exhibitor hires to set-up/dismantle and/or maintain their booth. In order for these employees of these contractors to gain access to the Marketplace Hall, they must submit an Exhibitor Appointed Contractor Form and a copy of the exhibit service company’s certificate of insurance to U.S Travel by March 13, 2009. The company’s certificate of insurance must name the U.S Travel Association, Freeman, and the Miami Beach Conference Center as additional insureds. Representative of the organization must be a registered delegate of International Pow Wow or must be approved otherwise in advanced by U.S Travel.
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">[|Complimentary Furniture Package] if ordered before Friday April 17th
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">[|Computer Equipment Order Form]
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">[|Telecommunications Order Form]
 * Insurance Requirements: **
 * If you are using a exhibit service contractor other than Freeman, please download the [|Exhibit Appointed Contractor Form] and return both the completed form and a copy of the exhibit service contractor's certificate of insurance to U.S Travel by April 13, 2009
 * [|Freeman Exhibit Service Information]
 * Number of Exhibitors Allowed Per Booth: **
 * <span style="font-size: 120%; font-family: 'Times New Roman', Times, serif;">Triple-Shared booth is the limit